Catalogs Commonly Used by Archivists

B&H PHOTO VIDEO (AudioVisual Equipment) PH: 800-894-9703 (sales)/800-221-5743 (customer service) Website:

DEMCO (Archival, Library, Furniture and Shelving) PH:  1-800-356-1200 Web:

GAYLORD (Archival, photo, library, Furniture, Shelving and Display) PH:  1-800-448-6160 Web:  

HOLLINGER METAL EDGE (Archival Supplies) PH: 800-862-2228 (California) / 800-634-0491 (Virginia) Email: Website:

UNIVERSITY PRODUCTS (Archival, Photo, Library, Furniture, Shelving and Display) PH:  1-800-628-1912 Email: Web:

Society of American Archivists Fundamentals II Series:

Arranging and Describing Archives and Manuscripts by Kathleen D. Roe More information 

Managing Archival and Manuscript Repositories by Michael J. Kurtz More information 

Preserving Archives and Manuscripts by Mary Lynn Ritzenthaler More Information 

Providing Reference Services for Archives and Manuscripts by Mary Jo Pugh More information 

Selecting and Appraising Archives and Manuscripts by Frank Boles More information 

Understanding Archives and Manuscripts by James O’Toole and Richard J. Cox More information 

Archives Management:

The Lone Arranger by Christina J. Zamon More information 

Developing and Maintaining Practical Archives by Gregory S. Hunter More information 

Legal and Privacy Issues:

Navigating Legal Issues in Archives by Menzi L.Behrnd-Klodt More information 

Rights in the Digital Era by Menzi L.Behrnd-Klodt, Heather Briston, and Aprille C. McKay More information 

Physical Facilities and Disaster Planning:

Archival and Special Collections Facilities by Michele F. Pacifico and Thomas P. Wilsted More information 

An Ounce of Prevention by Johanna Wellheiser, Jude Scott, and John Barton More information 


Photographs: Archival Care and Management by Mary Lynn Ritzenthaler, Diane Vogt-O’Connor, Helena Zinkham, Brett Carnell, and Kit Peterson More information 

Digital Preservation Essentials by Erin O’Meara and Kate Stratton More information 

I, Digital: Personal Collections in the Digital Era by Christopher Lee More information 

Architectural Records: Managing Design and Construction Records by Waverly B. Lowell and Tawny Ryan Nelb More information 

Artifacts and Museum:

Registration Methods for the Small Museum by Daniel B. Reibel More information 

Other Books of Interest:

Archives Power by Randall C. Jimerson More information 

Archival Internships: A Guide by Jeannette A. Bastian and Donna Webber More information 

Doing Oral History by Donald A. Ritchie More information 

Beyond ACWR, there are a number of local professional archival associations that one can be involved with. Many are state-specific groups that can be found listed on the Society of American Archivists website, here. Others are specific to religious archives or are Catholic professional groups that are allied with women religious archives. Information on these can be found below.

Group: Society of American Archivists – Archivists of Religious Collections Section Where: Annual conference changes location annually More information

Group: Archivists of Religious Institutes Where: Mainly metropolitan New York, including New Jersey and Connecticut More information

Group: SLARA (St. Louis Area Religious Archivists) Where: St. Louis area More information

Group: Tri-State Catholic Archivists Where: Southwestern Ohio, Northern Kentucky, Southeastern Indiana More information

Group: Western New York Archivists Where: Western New York area More information

Group: Consortium of Religious Archives Where: Iowa, Kansas Contact: Jennifer Head,

Group: Chicago Area Religious Archivists Where: Chicagoland area More information

Group: Catholic Library Association Where: International More information

Group: Catholic Research Resources Alliance Where: North America More information

Summary/Abstract: Updated 5/2019

This collection spans the entire history of ACWR from just an idea exchanged between fellow women religious archivists in the late 1980s to a fully established and vibrant organization in the present day. It encompasses nearly every step of the organization’s journey from documentation of its triennial conferences to a complete collection of its biannual newsletters.

Free Webinars

Association for Library Collections & Technical Services 

About: Most of these are focused on Library issues, but several will be useful for archivists as well:

Webinar examples include: Mold prevention and remediation/disaster preparedness and planning/cataloging/digital preservation/scanning/preserving scrapbooks/dealing with suppliers of archival products/environmental monitoring.

OCLC Research

About: Recorded webinars, online meetings, and presentations with OCLC Research staff. A large focus on Library issues, but several will be useful for archivists as well.

Webinar examples include: Crowdsourcing/Overview of ArchiveGrid/Social Media for Libraries, Archives, and Museums/EAD 

Low-Cost Webinars

      Copyright Ownership and Transfer for Religious

About: Created by Amy Hereford, CSJ, JD, JCD, Attorney Canonist.


About: Lyrasis is a non-profit that focuses on providing support to information professionals, mainly about digital content technology. 

Example webinars include: Introducing Metadata/Free Digital Preservation Tools/Caring for Scrapbooks/Digital Curation Workflow and Tools/Digital Preservation on a Shoestring/Digital Audio Preservation/Oral Histories: Care and Preservation from the Start

Northeast Document Conservation Center

About: NEDCC focuses on providing resources for physical and digital preservation needs. They have a calendar of events that change every month.

Webinar examples include: Writing your preservation assistance Grant/Identification and care for photographic materials: Daguerreotypes to inkjet prints/caring for architectural records/What is preservation?/assessing your preservation practices/moving and renovating: collection concerns/assessing your digital preservation readiness/Preservation 101

Rethinking Record Retention

About: Created by Amy Hereford, CSJ, JD, JCD, Attorney Canonist. 

Records for Congregational Members

About: Created by Amy Hereford, CSJ, JD, JCD, Attorney Canonist.  

These resources and guides are best practices used by various trusted archival, historical, and information institutions/professionals. These are not meant to be definitive authorities. Please be sure to also do your research, consider consulting published resources first, and be open to standards and best practices changing over time. The archives field is full of many best practices and little standardization.

Congregational Leadership – New

     Overview of Archives Central Dominican Repository Problems and Possibilities submitted by Mary Navarre, OP

Arrangement and Description

Arrangement & Description Manual for Processing Archival Collections by Alaska State Historical Records Advisory Board

Finding Aids

How to write your finding aid

Describing Archives: A Content Standard by Society of American Archivists 

Finding Aid Examples by Georgia Historical Society

Learning EAD and EAD Examples

EAD by EAD Diva 

Encoded Archival Description by Library of Congress 

EAD Template by Catholic Research Resources Alliance 

Creating an XSLT Stylesheet for EAD Records by Practical Technology for Archives 

 Audio Preservation

General Guide

Sound Directions: Best Practices for Audio Preservation by Mike Casey and Bruce Gordon 

Care and Handling of AV Materials

Proper Care and Handling of Audio Visual Materials by Library of Congress 

Caring for Audio by National Film and Sound Archive of Australia 

Audio and Video Carriers by Dietrich Schuller

Magnetic Tape Storage and Handling by John Van Bogart 

AV Storage

IPI Media Storage Quick Reference by Peter Z. Adelstein

Digitization of Audio Records

Guidelines for the Creation of Digital Collections (Audio) by Consortium of Academic and Research Libraries in Illinois

Video Preservation

Care and Handling of AV Materials

Proper Care and Handling of Audio Visual Materials by Library of Congress

Audio and Video Carriers by Dietrich Schuller

Videotape Identification and Assessment Guide by Texas Commission on the Arts

Magnetic Tape Storage and Handling by John Van Bogart 

AV Storage

Quick Reference for AV Storage by Peter Z. Adelstein 

Digitization of Video Records

Guidelines for the Creation of Digital Collections (Moving Image) by Consortium of Academic and Research Libraries in Illinois

Film Preservation

General Guides

The Film Preservation Guide by National Film Preservation Foundation 

Home Film Preservation Guide by The Association of Moving Image Archivists 

 Photograph Preservation

Care, Handling, and Storage

Care, Handling, and Storage of Photographs by Library of Congress

Care of Photographs by Northeast Document Conservation Center

Preservation and Conservation of Photographs Resources gathered by Harry Ransom Center

Introduction to Digital Preservation

General Guides

Digital Preservation—A Focus on Metadata by Emily Reed

Digital Preservation 101 by Digital Powrr 

You’ve Got to Walk Before You Can Run: First Steps for Managing Born-Digital Content Received on Physical Media by Ricky Erway

Walk This Way: Detailed Steps for Transferring Born-Digital Content from Media You Can Read In-house by Ricky Erway



Personal Digital Archiving: The Basics of Scanning by Mike Ashenfelder

Minimum Digitization Capture Recommendations by Ian Bogus, George Blood, Robin L. Dale, Robin Leech, and David Matthews

BCR’s CDP Digital Imaging Best Practices by Bibliographic Center for Research

Best Practices and Procedures Guides by Visual Resources Association

File Types

Digital File Types by National Archives

Format Conversion Strategies for Long-Term Preservation by Bentley Historical Library    

Naming Conventions

File Naming Best Practices by Renee Wilson, Utah State Archives 

Guidelines on File Naming Conventions for Digital Collections by University of Colorado Boulder Libraries


What is Metadata?

Metadata by Society of American Archivists 

Digital Preservation—A Focus on Metadata by Emily Reed

General Guides

Metadata for Archivists, PowerPoint by Chris Prom

Learning XML and XSLT by w3schools           


Introduction to DublinCore by Stephanie Taylor 

DublinCore by 

MODS by Library of Congress 

METS by Library of Congress 

PBCore by 

 Digital Storage

What People Are Asking About Personal Digital Archiving: Part 2 by Library of Congress

Personal Archiving by Library of Congress

Oral History

Oral History in the Digital Age by Institute of Museum and Library Services                   


“Basic Guidelines for the Preservation of Historic Artifacts” by Texas Historical Commission

“National Park Service Museum Handbook” by National Park Service

Records Management

2000 ACWR Records Management Guide

This Records Management Plan is considered a guide. Each congregations’ archival depository is unique and reflects the charism of their particular order. Some: undeCongregations feel strongly about holding on to the terminology of their founders/ foundresses, others differ on what is confide~tial or not confidential while others see some topics under different headings. An Archivist should do what is best for its Congregation and its Charism. 

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