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Catalogs Commonly Used by Archivists

(AudioVisual Equipment)
PH: 800-894-9703 (sales)/800-221-5743 (customer service)
Website: https://www.bhphotovideo.com/

(Archival, Library, Furniture and Shelving)

PH:  1-800-356-1200
Web: www.demco.com

(Archival, photo, library, Furniture, Shelving and Display)
PH:  1-800-448-6160

Web: www.gaylord.com  

(Archival Supplies)
PH: 800-862-2228 (California) / 800-634-0491 (Virginia)
Email: info@hollingermetaledge.com
Website: http://www.hollingermetaledge.com

(Archival, Photo, Library, Furniture, Shelving and Display)

PH:  1-800-628-1912

Email:  info@universityproducts.com
Web: www.universityproducts.com

Society of American Archivists Fundamentals II Series:

Arranging and Describing Archives and Manuscripts by Kathleen D. Roe
More information 

Managing Archival and Manuscript Repositories by Michael J. Kurtz
More information 

Preserving Archives and Manuscripts by Mary Lynn Ritzenthaler
More Information 

Providing Reference Services for Archives and Manuscripts by Mary Jo Pugh
More information 

Selecting and Appraising Archives and Manuscripts by Frank Boles
More information 

Understanding Archives and Manuscripts by James O’Toole and Richard J. Cox
More information 

Archives Management:

The Lone Arranger by Christina J. Zamon
More information 

Developing and Maintaining Practical Archives by Gregory S. Hunter
More information 

Legal and Privacy Issues:

Navigating Legal Issues in Archives by Menzi L.Behrnd-Klodt
More information 

Rights in the Digital Era by Menzi L.Behrnd-Klodt, Heather Briston, and Aprille C. McKay
More information 

Physical Facilities and Disaster Planning:

Archival and Special Collections Facilities by Michele F. Pacifico and Thomas P. Wilsted
More information 

An Ounce of Prevention by Johanna Wellheiser, Jude Scott, and John Barton
More information 


Photographs: Archival Care and Management by Mary Lynn Ritzenthaler, Diane Vogt-O’Connor, Helena Zinkham, Brett Carnell, and Kit Peterson
More information 

Digital Preservation Essentials by Erin O’Meara and Kate Stratton
More information 

I, Digital: Personal Collections in the Digital Era by Christopher Lee
More information 

Architectural Records: Managing Design and Construction Records by Waverly B. Lowell and Tawny Ryan Nelb
More information 

Artifacts and Museum:

Registration Methods for the Small Museum by Daniel B. Reibel
More information 

Other Books of Interest:

Archives Power by Randall C. Jimerson
More information 

Archival Internships: A Guide by Jeannette A. Bastian and Donna Webber
More information 

Doing Oral History by Donald A. Ritchie
More information 

Beyond ACWR, there are a number of local professional archival associations that one can be involved with. Many are state-specific groups that can be found listed on the Society of American Archivists website, here. Others are specific to religious archives or are Catholic professional groups that are allied with women religious archives. Information on these can be found below.

Group: Society of American Archivists – Archivists of Religious Collections Section
Where: Annual conference changes location annually
More information

Group: Archivists of Religious Institutes
Where: Mainly metropolitan New York, including New Jersey and Connecticut
More information

Group: SLARA (St. Louis Area Religious Archivists)
Where: St. Louis area
More information

Group: Tri-State Catholic Archivists
Where: Southwestern Ohio, Northern Kentucky, Southeastern Indiana
More information

Group: Western New York Archivists
Where: Western New York area
More information

Group: Consortium of Religious Archives
Where: Iowa, Kansas
Contact: Jennifer Head, archives@bvmcong.org

Group: Chicago Area Religious Archivists
Where: Chicagoland area
More information

Group: Catholic Library Association
Where: International
More information

Group: Catholic Research Resources Alliance
Where: North America
More information


This collection spans the entire history of ACWR from just an idea exchanged between fellow women religious archivists in the late 1980s to a fully established and vibrant organization in the present day. It encompasses nearly every step of the organization’s journey from documentation of its triennial conferences to a complete collection of its biannual newsletters.

    Free Webinars

    Association for Library Collections & Technical Services 

    About: Most of these are focused on Library issues, but several will be useful for archivists as well:

    Webinar examples include: Mold prevention and remediation/disaster preparedness and planning/cataloging/digital preservation/scanning/preserving scrapbooks/dealing with suppliers of archival products/environmental monitoring.

    OCLC Research

    About: Recorded webinars, online meetings, and presentations with OCLC Research staff. A large focus on Library issues, but several will be useful for archivists as well.

    Webinar examples include: Crowdsourcing/Overview of ArchiveGrid/Social Media for Libraries, Archives, and Museums/EAD 

    Low-Cost Webinars

          Copyright Ownership and Transfer for Religious

    About: Created by Amy Hereford, CSJ, JD, JCD, Attorney Canonist.


    About: Lyrasis is a non-profit that focuses on providing support to information professionals, mainly about digital content technology. 

    Example webinars include: Introducing Metadata/Free Digital Preservation Tools/Caring for Scrapbooks/Digital Curation Workflow and Tools/Digital Preservation on a Shoestring/Digital Audio Preservation/Oral Histories: Care and Preservation from the Start

    Northeast Document Conservation Center

    About: NEDCC focuses on providing resources for physical and digital preservation needs. They have a calendar of events that change every month.

    Webinar examples include: Writing your preservation assistance Grant/Identification and care for photographic materials: Daguerreotypes to inkjet prints/caring for architectural records/What is preservation?/assessing your preservation practices/moving and renovating: collection concerns/assessing your digital preservation readiness/Preservation 101

    Rethinking Record Retention

    About: Created by Amy Hereford, CSJ, JD, JCD, Attorney Canonist. 

    Records for Congregational Members

    About: Created by Amy Hereford, CSJ, JD, JCD, Attorney Canonist.  

    These resources and guides are best practices used by various trusted archival, historical, and information institutions/professionals. These are not meant to be definitive authorities. Please be sure to also do your research, consider consulting published resources first, and be open to standards and best practices changing over time. The archives field is full of many best practices and little standardization.

    Arrangement and Description

    Arrangement & Description Manual for Processing Archival Collections by Alaska State Historical Records Advisory Board

    Finding Aids

    How to write your finding aid

    Describing Archives: A Content Standard by Society of American Archivists 

    Finding Aid Examples by Georgia Historical Society

    Learning EAD and EAD Examples

    EAD by EAD Diva 

    Encoded Archival Description by Library of Congress 

    EAD Template by Catholic Research Resources Alliance 

    Creating an XSLT Stylesheet for EAD Records by Practical Technology for Archives 

     Audio Preservation

    General Guide

    Sound Directions: Best Practices for Audio Preservation by Mike Casey and Bruce Gordon 

    Care and Handling of AV Materials

    Proper Care and Handling of Audio Visual Materials by Library of Congress 

    Caring for Audio by National Film and Sound Archive of Australia 

    Audio and Video Carriers by Dietrich Schuller

    Magnetic Tape Storage and Handling by John Van Bogart 

    AV Storage

    IPI Media Storage Quick Reference by Peter Z. Adelstein

    Digitization of Audio Records

    Guidelines for the Creation of Digital Collections (Audio) by Consortium of Academic and Research Libraries in Illinois

    Video Preservation

    Care and Handling of AV Materials

    Proper Care and Handling of Audio Visual Materials by Library of Congress

    Audio and Video Carriers by Dietrich Schuller

    Videotape Identification and Assessment Guide by Texas Commission on the Arts

    Magnetic Tape Storage and Handling by John Van Bogart 

    AV Storage

    Quick Reference for AV Storage by Peter Z. Adelstein 

    Digitization of Video Records

    Guidelines for the Creation of Digital Collections (Moving Image) by Consortium of Academic and Research Libraries in Illinois

    Film Preservation

    General Guides

    The Film Preservation Guide by National Film Preservation Foundation 

    Home Film Preservation Guide by The Association of Moving Image Archivists 

     Photograph Preservation

    Care, Handling, and Storage

    Care, Handling, and Storage of Photographs by Library of Congress

    Care of Photographs by Northeast Document Conservation Center

    Preservation and Conservation of Photographs Resources gathered by Harry Ransom Center

    Introduction to Digital Preservation

    General Guides

    Digital Preservation—A Focus on Metadata by Emily Reed

    Digital Preservation 101 by Digital Powrr 

    You’ve Got to Walk Before You Can Run: First Steps for Managing Born-Digital Content Received on Physical Media by Ricky Erway

    Walk This Way: Detailed Steps for Transferring Born-Digital Content from Media You Can Read In-house by Ricky Erway



    Personal Digital Archiving: The Basics of Scanning by Mike Ashenfelder

    Minimum Digitization Capture Recommendations by Ian Bogus, George Blood, Robin L. Dale, Robin Leech, and David Matthews

    BCR’s CDP Digital Imaging Best Practices by Bibliographic Center for Research

    Best Practices and Procedures Guides by Visual Resources Association

    File Types

    Digital File Types by National Archives

    Format Conversion Strategies for Long-Term Preservation by Bentley Historical Library    

    Naming Conventions

    File Naming Best Practices by Renee Wilson, Utah State Archives 

    Guidelines on File Naming Conventions for Digital Collections by University of Colorado Boulder Libraries


    What is Metadata?

    Metadata by Society of American Archivists 

    Digital Preservation—A Focus on Metadata by Emily Reed

    General Guides

    Metadata for Archivists, PowerPoint by Chris Prom

    Learning XML and XSLT by w3schools           


    Introduction to DublinCore by Stephanie Taylor 

    DublinCore by dublincore.org 

    MODS by Library of Congress 

    METS by Library of Congress 

    PBCore by pbcore.org 

     Digital Storage

    What People Are Asking About Personal Digital Archiving: Part 2 by Library of Congress

    Personal Archiving by Library of Congress

    Oral History

    Oral History in the Digital Age by Institute of Museum and Library Services                   


    “Basic Guidelines for the Preservation of Historic Artifacts” by Texas Historical Commission

    “National Park Service Museum Handbook” by National Park Service

    Records Management

    2000 ACWR Records Management Guide

    This Records Management Plan is considered a guide. Each congregations’ archival depository is unique and reflects the charism of their particular order. Some: undeCongregations feel strongly about holding on to the terminology of their founders/ foundresses, others differ on what is confide~tial or not confidential while others see some topics under different headings. An Archivist should do what is best for its Congregation and its Charism.